Event Management Services

From budget formation to on-site management, our team will work with you through each phase of your event or only parts of it. You decide our level of involvement.  We can worry about the details so you don’t have to handle them or you can simply delegate one small piece of your event to us. Our many years of experience in the event planning industry allow us to deliver a superior product and service. Whether you have an existing event in need of more efficient management or are not sure where to start, we can help.

Our services include the following:

  • On-line Registration & Attendee Management

    CMI ensures a seamless registration process. Today’s technology provides new and better ways of tracking your attendee data to make event and meeting planning easier. Our event management software allows for online shared reports and the ability for you to monitor your data in real time. Our staff can manage the registration process on your behalf or you can use our event management software to assist you with the following:

    • Customized Event Registration Site
    • Attendee Data Collection
    • Registration/RSVP Tracking
    • Attendee Registration Payment Collection
    • Lodging, Travel, Meeting and Special Event Tracking and Reports
    • Over 100 Online Standard Pushbutton Reports
  • On-site Staffing

    Do you need a little extra help for those long on-site event days? CMI is here to blend in as “one of the team” and to support your full time event planning staff. Extremely professional, each team member is trained extensively on the day-to-day operations for all different types of programs. Our goal is to make the on-site meeting experience stress-free, seamless and memorable for meeting attendees and clients. We can manage portions of your program on-site such as transportation, meeting room set-up or evening functions for a daily fee.

  • Exhibit & Sponsor Management

    For many events, the tradeshow area provides opportunities to showcase vendor products and services of interest to your attendees while serving as an excellent source of revenue. CMI can design exhibitor and sponsor programs, including pricing and benefit packages, to attain your revenue objectives. Our professional staff can then support these programs from start to finish including: communicating with vendors and sponsors, managing shipping and production schedules for installation through on-site floor management and booth dismantling.

  • Entertainment and D├ęcor Packages

    Often times the most memorable element of an event is the evening entertainment. We start by determining what you are trying to accomplish and then create the best entertainment and décor package to achieve that goal. With thousands of speakers and entertainers to choose from, the process of selecting engaging, relevant and entertaining talent can often be daunting. With the help of agents and managers, we create unique entertainment and décor packages that provide a one-of-a-kind experience for our clients and their guests. Our industry contacts can provide entertainers to maximize attendee draw in a variety of price ranges. In addition to well-known national entertainers, we can assist you in finding the best local and regional entertainment in every major city throughout the United States. We have built a strong network of musical groups, comedians, theatrical performers, speakers and variety acts to entertain any audience. We’ll put our experience to work to find entertainment and décor that fits your meeting theme, business needs and budget.

  • Marketing & Communications Collaterals

    In today’s world, we are constantly fighting for the attention of our consumers. Grabbing your target audience’s attention in just a few seconds can determine whether they choose to attend your event. Branding your event properly is the first step in representing your image correctly and in turn, reaching your ideal attendees. We will work with you to design all aspects of your marketing and collaterals to include: event invitations, event website, confirmation pieces, welcome kits, event tickets/badges, signage and thank you correspondence.

  • General Session & Speaker Management

    Perhaps the most important aspect of your event is unique, revolutionary, targeted and appropriate event content. Need a big name speaker? CMI has extensive experience working with conference speakers and trainers from all over the world. When it comes to educational breakout sessions, we have effectively managed conferences with more than 100 speakers. Don’t underestimate the amount of time needed in managing their presentations, handouts and travel needs. Leave this integral part of the planning to the professionals!

  • Technology and Audio Visual Needs

    CMI provides a complete array of lighting, audio, staging, special effects and video production for all types of events. We partner with only on the best professionals in which to operate this integral part of any meeting. Our goal is to bridge the gap between clients and "techies" with concise, affordable, easy-to-understand audio visual plans.

  • Budget Development & Accounting Management

    At CMI, we understand the importance of creating a realistic budget and following it. Given the challenging economy of past years, our event management team is often tasked with determining creative solutions to reduce event costs. Time and time again, we are able to save our clients money by thinking outside of the box to “wow” event attendees, without reducing the overall quality of the event.

    No matter what your accounting challenge, we offer solutions. We can pay vendors on your behalf, track all event related service expenses and provide real-time status reports or simply set up revenue collecting websites for attendees, sponsors and vendors where the money comes directly to you. Ask us how we can assist you in taking the headache out of your event accounting!

  • Transportation

    Regardless of how your attendees arrive, our staff has the expertise to manage all aspects of your event travel logistics. We have experience in all areas of transportation from booking airline tickets to ground transportation for hundreds of event attendees to arranging private air travel. Our staff can provide detailed up-to-the-minute arrival and departure manifests to ensure no attendee is left behind!

  • Promotional Items

    CMI can assist you with all of your promotional products to include high-end specialty gifts, corporate merchandise, cost effective give aways and our new line of eco-friendly gifts. Don’t let your guests go home without a branded event keepsake!

  • Event/Meeting Design & Pre-Planning

    From the start, it is our goal to understand the vision for your event and to bring it to life to create a memorable experience for both you and your attendees. By partnering with CMI, you will gain access to our proprietary planning tools to include customized event timelines, budget templates and attendee communication plans which assist in keeping the entire team on task according to plan. Getting off to the right start makes the meeting planning process more enjoyable for everyone, but most importantly, it helps to ensure a successful meeting!

  • Vendor Management & Contract Negotiation

    We understand there are many moving parts to an event. CMI will take the hassle out of managing third party agencies by acting as the central point of contact so you can focus on your attendees and high-level executives. From the beginning of the planning process, CMI will determine the exact services needed from each vendor, develop the request for proposal (RFP), review proposals, negotiate optimal pricing, and review and approve their contracts. We will act as the on-site contact for these vendors and integrate them into the complete event team. When we manage each piece of your event, we're able to keep a global view of the overall event plan and budget so that the end product meets your exact specifications.

 

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Events We Manage

  • Association Meetings
  • Citywide Conventions
  • Sales Meetings
  • Advisory Board Meetings & Retreats
  • Incentive Programs
  • Annual Conferences
  • Dinners & Galas
  • Medial and Bio-Tech Trainings
  • Government Lodging
  • Military Meetings & Reunions
  • Weddings
  • Family Reunions
  • Youth Sporting Tournaments

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